Is a purchase order legally binding?

Once the supplier accepts it, it normally forms the contract for that order on the terms it states. Put anything that matters — price, delivery date, payment terms — on the order itself.

Should the prices on a purchase order include VAT?

Show the prices as agreed with the supplier, and the VAT rate if they are VAT registered. The order shows the VAT separately so the total is clear.

Is this purchase order template free?

Yes, with no account, and nothing you type is uploaded. The PDF carries a small BroadPaper line at the foot, which BroadPaper Cloud's paid plan removes.

Free purchase order generator · UK

Order it once, in writing.

Name the supplier, list what you are ordering at the agreed prices, and say where and when it is needed. The order is drawn as you type and downloads as a PDF.

Your business Business name Address Email Phone VAT or company number

Purchase order details Order number Order date Required by Delivery address VAT rate (%) Authorised by Terms

Supplier Name Address

Lines

Description	Quantity	Unit price	Amount	Remove

Free, no account. Nothing you type leaves this page.

BroadPaper Cloud

Raising the same orders to the same suppliers every month?

Keep them in a spreadsheet and BroadPaper Cloud makes a purchase order for each supplier at once, with your letterhead and the right delivery address on every one.

Make them all at once

Free for up to ten documents a month. No card.

What a clear purchase order includes

Source: Good practice

Your business name, address and contact details
A unique order number, for the supplier to quote on their invoice
The order date and the date the goods or services are needed by
The supplier's name and address
What you are ordering, how many, and the agreed price for each
The delivery address
Who authorised the order

A purchase order has no HMRC requirements of its own. The supplier's invoice that answers it must meet the invoice rules.

A summary to help you decide what to put on a document, not tax or legal advice.

Questions

Is a purchase order legally binding?: Once the supplier accepts it, it normally forms the contract for that order on the terms it states. Put anything that matters — price, delivery date, payment terms — on the order itself.
Should the prices on a purchase order include VAT?: Show the prices as agreed with the supplier, and the VAT rate if they are VAT registered. The order shows the VAT separately so the total is clear.
Is this purchase order template free?: Yes, with no account, and nothing you type is uploaded. The PDF carries a small BroadPaper line at the foot, which BroadPaper Cloud's paid plan removes.